Accounting/ Business Office Manager in Stonington, CT at Benchmark Senior Living

Date Posted: 11/11/2022

Job Snapshot

Job Description

Want tomake your mark? At Benchmark, we impact lives through human connection. We are thought leaders creating quality experiences and inspiring personal growth for all who engage with us. We just happen to imagine, build and manage beautiful, private-pay communities geared toward older adults. Are you Called to Care about your work, other people and making a difference? Do you believe that people and teams are Better Together than going it alone? Are you always striving to Be the Benchmark by which all others are measured? Then our core values match. Connect with us –and to what truly matters!

Job Responsibilities

Benchmark Senior Living is seeking a Business Office Manager to support our community in Mystic. In this role you will maintain a close relationship with our corporate accounting team and day to day reports to our Executive Director. This is a part time opportunity working approximately 20 hours per week. 

Responsibilities of the Business Office Manager include:

Accounts Payable

  • Review expense reports for proper GL Coding prior to submission in PayScan
  • Petty cash reconciliation and submission 
  • Ensure copies of vendor invoices are filed
  • Respond to all vendor inquiries
  • Review and Approve invoices in PayScan
  • Ensure timely submission of invoices into PayScan
  • Verify New Vendors have been added into Yardi for payment, upload documentation as appropriate

Accounts Receivable

  • Resident handling (ie Move In, Move Out, Service Changes)
  • Timely distribution of resident bills
  • Monitoring aged receivable balances and make collection calls to respective parties
  • Deposit resident payments
  • Finalize residents ledger at time of move out


  • Oversee community payroll process
  • Ensure timely entry of punch edits
  • Process Awards and Bonuses
  • Review and submit payroll reports based on payroll cycle
  • Request off cycle and termination payments as neede

P&L Management

  • Understands accrual based accounting practices
  • Assist the Executive Director with monthly financial review
  • Analyze variances in departmental payroll vs. budget
  • Understanding of  capital expenditure vs. financial statement expense
  • Analyze Monthly Financial’s with Executive Director


  • Maintains Resident Business Files
  • Stores and Retains resident records according to BSL Document retention policies
  • Stores and Retains payroll records according to BSL Document retention policies
  • Assist Executive Director with maintenance of Vendor and Outside Service provider contracts and Certificates of Insurance


Job Requirements

Requirements Business Office Manager:

  • High School graduate or equivalent certificate; Associates degree preferred
  • Must have excellent organizational skills as well as effective written and verbal communication skills.
  • Be knowledgeable in basic GL and Accounts Payable systems.
  • 3 years of business office experience with accounting
  • Proficiency in Microsoft Office Suite applications such as Word, Excel and Outlook