Payroll Coordinator in Waltham, MA at Benchmark Senior Living

Date Posted: 9/22/2021

Job Snapshot

Job Description

Benchmark Senior Living (“BSL” or Benchmark) is committed to setting the standard of excellence in senior housing.  Based out of Waltham, Massachusetts, BSL is the largest provider of senior housing in the New England region managing 63 communities and ~6k employees. Benchmark continues to grow both organically through ground-up developments as well as acquisitions. Benchmark is a management company overseeing all aspects of operations and financial reporting for our managed communities, which we hold minority ownership interests in through various joint ventures with major institutional investors and high net worth investors.  

We are seeking a Payroll Coordinator who will report to the Payroll Manager.  The Payroll Coordinator is responsible for the preparation, documentation and disbursement of all payroll transactions, payroll taxes and employee benefit payments.

Under the Payroll Manager’s direction, performs tasks relating to the processing of the Kronos and Ulti payroll. Duties will include checking and auditing of timesheet records for compliance with established standards, maintaining time and attendance records, transferring associates within the payroll system, and miscellaneous changes. Established processes are generally routine and require little to no deviation from established procedures, however similar to all system applications, the need for checks and balances is required to ensure the accurate and timely processing of payroll.

The Payroll Coordinator will be responsible for tasks such as but not limited to: responding to/resolving employee questions or problems relative to payroll, reconciliation of various tasks, auditing/verifying submitted information, reporting standard and ad-hoc reports and staying current with local and state payroll compliance.


  • Process alternating Biweekly and Weekly payrolls
  • Import change files and validate for accuracy in preparation for payroll
  • Reconcile changes throughout payroll process confirming no unexpected changes
  • Research and resolved issues identified through various reconciliations produced
  • Process off cycle pay cards and terminations for the field
  • Open off cycle payments as needed for quarter end and special pay
  • Responding to the general email box when not processing to keep payroll up to date
  • Process NACHA files and send to vendor to ensure proper payments
  • Process Tax, Garnishment, vendor, and GL exports
  • Review all exports for accuracy and send to necessary vendors
  • Reconciliation of Cash withdrawals to payroll for certain items
  • Process changes in work location at field request
  • Work on process improvement and maintain good working relationship with remaining payroll team


Job Requirements


  • Bachelor's degree in Human Resources Management or a related field; or an equivalent combination of education, training and job experience
  • FPC or CPP certification preferred.
  • 5+ years previous payroll experience at the corporate level with multi-state locations.
  • Experience with HRIS required (UlitPro Back Office preferred) 
  • Experience with integration between HRIS and Time & Attendance software (Kronos preferred)
  • Experience with integration between HRIS and Accounting General Ledger (Yardi preferred)
  • Knowledge of Microsoft Office applications - specifically Excel, Word and PowerPoint
  • Attention to detail with emphasis on accuracy and quality.
  • Clear understanding of multi-state and federal payroll regulations, including tax and OT laws.
  • Reconciling and auditing experience preferred
  • Proven customer service skills in order to create, maintain and enhance customer relationships. Strong written and interpersonal skills with the ability to present complex material to employees as well as mid- and senior-level management.