Payroll Manager in Waltham at Benchmark Senior Living

Date Posted: 10/1/2020

Job Snapshot

Job Description

Benchmark Senior Living, is committed to setting the standard of excellence in senior housing.  Based out of Waltham, Massachusetts, BSL is the largest provider of senior housing in the New England region managing 60 communities. Benchmark continues to grow both organically through ground-up developments as well as community acquisitions.


The Payroll Manager reports directly to the Community Controller in the Accounting and Finance department.  As the Payroll Manager, this position will oversee the payroll administration, training, processing, compliance, project management, and data integrity. This hands-on role is all-encompassing of process development, team leadership, operational payroll and compliance. As a key collaborator of both the Finance and Human Resources teams, this role is essential to the smooth operation of payroll services.

More specifically, the Payroll Manager will be responsible for the overall payroll function to include Regulatory and IRS compliance with all State, Federal and Local requirements.  The Payroll Manager will be the assigned business owner of the company’s relationship with our IT payroll partners Ulti-Pro, KRONOS and ADP.   As the assigned Business Owner of the IT platforms the position will work closely with the Benchmark IT department to ensure that the platforms are operating efficiently and are meeting the needs of the organization.



  • Manage and monitor the payroll function (including tax and system administration) to ensure control procedure have been established
  • Critically review and analyze current payroll, timekeeping, benefit and tax procedures in order to recommend and implement innovative changes leading to best-practice operations
  • Managing internal department projects
  • Regularly monitor the payroll system processes, ensuring that system interactions are operating as designed.
  • Working with ADP ensure completion of quarterly and annual tax filings and W2 processing
  • Audit and approve biweekly and weekly payroll
  • Process internal and external audits
  • Ensure that all recordkeeping meets organization and legal requirements.
  • Collaborate with the Human Resources team for employee data management and payroll changes
  • Prepare reports for Finance and HR as needed
  • Research State/labor laws to ensure company compliance
  • Manage the development, implementation and administration of department records systems and procedures including payroll funding, time and attendance system, earnings and deduction codes
  • Collaborate with team on payroll compliance activity related to projects such as mergers and acquisitions or restructuring.


  • Participates in various trainings such as Payroll training for managers and new hire orientations
  • Provide direction and training to employees on payroll procedures and payroll systems
  • Employee communication related to payroll information

Job Requirements


  • Bachelor's degree in Accounting, Business Administration or Human Resources Management; or an equivalent combination of education, training and job experience
  • Experience as a Payroll Manager or equivalent in a mid-size company (~6,000 employees) in a multi-site operating environment.
  • Possesses sound and current understanding of local, state and federal employment and tax law.
  • HRIS Experience Required
  • Knowledge of General ledger and Cash flow process
  • Possesses excellent communication skills; written, verbal, listening
  • Possesses a non-negotiable level of integrity
  • Expert knowledge of Microsoft Office applications - specifically Excel, Word and PowerPoint to support the ongoing management and administration of benefits and compensation programs
  • Knowledge in benefits and compensation administration and related laws and regulations, including but not limited to ERISA, HIPAA, ADA, COBRA, EEO, and FLSA, PPACA
  • Superior time management and project management skills
  • Strong written and interpersonal skills with the ability to present complex material to employees as well as Mid- and Senior-level management