Procurement Specialist in Waltham, MA at Benchmark Senior Living

Date Posted: 4/26/2022

Job Snapshot

Job Description

Benchmark Senior Living (“Benchmark”) was founded in 1997 by Tom Grape, CEO, and is the largest provider of senior housing in New England. The Company, with its corporate offices located in Waltham, MA, offers a high level of services and care with the warmth and hospitality of home. Benchmark is a leading service provider in several key areas including independent living, assisted living, memory care, skilled nursing, and short stay programs. With a choice of lifestyles and differing levels of care, the company can tailor its products and services and/or living arrangements to suit the needs of each resident.

Benchmark’s purpose is to transform lives through human connection.  Benchmark takes great pride in the quality of services that it provides, as well as the trust that families place in us. 

Benchmark currently operates 64 communities in seven states.

We are looking for a seasoned Procurement Specialist who will primarily be responsible for supporting and sustaining the deployment of a Purchase to Pay software solution at Benchmark.


  • Support the process for all vendor additions, including contract/legal compliance.
    • Work with internal departments and vendor contracts to address questions and ensure compliance with Benchmark vendor addition guidelines
  • Provide tactical support for the daily operation and maintenance of Benchmark’s e-Procurement digital catalogs.
  • Interact with associates engaged in using the e-Procurement solution by providing guidance on system requirements and product/service contracts.
  • Address pricing, schedule, and quality issues with suppliers to ensure contract compliance.
  • Review spends reports and assist in identifying potential opportunities for cost savings.
  • Respond to supplier questions related to Purchase Orders delivered, and invoicing requirements
  • Owner of major supplier relationships and ensure accurate and efficient invoice reconciliation, approvals, and payment (example of major supplier contract areas: IT, Marketing, staffing agency)
  • Assist with vendor selection, contract review, and negotiations.
  • Assist with other projects as assigned.

Job Requirements


  • Bachelor's degree in related field preferred (business, supply chain/procurement); or 2 years of work experience in purchasing, supply chain, or project management may be substituted for the preferred degree.


  • ISM or APICS professional certification strongly preferred; CPM, CPSM, CSP
  • Experience with ERP/MRP systems, demonstrating a solid understanding of fundamental principles and system dynamics.
  • Experience with maintaining electronic purchasing catalogs, addressing and resolving issues with vendors when data exchanged does not comply with contract terms or workflow processes
  • Knowledge of continuous improvement methodologies and tools
  • Strong organizational, decision making, time management skills
  • Knowledge of contracts, negotiation, vendor management, and sourcing strategies
  • Excellent interpersonal, verbal, and written communication skills are essential in this collaborative work environment
  • Must be comfortable in a fast-paced company environment and able to support multiple simultaneous projects
  • Must possess advanced skills in Excel, MS Word, and Visio