Assounts Payable Associate in Waltham, MA at Benchmark Senior Living

Date Posted: 7/30/2018

Job Snapshot

Job Description



PURPOSE

The Accounts Payable Associate is responsible for ensuring invoices are entered via PayScan in a timely and accurate manner.

PRINCIPLE DUTIES AND RESPONSIBILITIES

  • Accurately enter community related and other miscellaneous management company (BSL) payables via Yardi PayScan
    • Verify invoices have been coded correctly and approved by the appropriate department head
    • Confirm prior balances have been paid by reviewing vendor payment history and ensure duplicate payments are not made to vendors
    • Ensure early pay discounts are taken advantage of and all vendor credits are applied appropriately
    • Avoid late payment charges by ensuring all invoices are paid in a timely manner and negotiate with vendors to eliminate such charges if incurred
    • Process electronic invoices (i.e. import vendor .csv files)
  • Act as the primary contact for vendor/associate inquiries providing superior customer service
  • Research and respond to inquiries from vendors and associates regarding vendor/expense account status
  • Manage payment discrepancy issues proactively and timely
  • Participate in the month end accounting close by ensuring all invoices for goods/services rendered in the month are posted to the month being closed
  • Convert vendors from hard copy check disbursements to electronic ACH payments

Job Requirements

EDUCATION/EXPERIENCE/LICENSURE

  • Entry Level but 2-3 years of experience in a related role is a plus
  • Technical capacity (Microsoft Office, Word, Excel, Yardi)
  • Experience in property management is desirable
  • B.S in Accounting is desirable

SKILLS

  • Knowledge of Yardi PayScan is a plus
  • Knowledge of Microsoft Office (Word, and Excel)
  • Strong communication, customer service and organizational skills
  • Problem solving skills
  • Analytical skills
  • Proven attention to detail and an ability to work under tight deadlines
  • Ethical conduct