Human Resources Coordinator in Waltham, MA at Benchmark Senior Living

Date Posted: 4/27/2018

Job Snapshot

Job Description

The HR Coordinator is responsible for coordinating and managing home office events and training. The HR Coordinator will coordinate meetings and schedules, provides computer processing and reporting support, and assists in special projects as appropriate. A portion of this role will entail administrative support to the HR leadership team. The HR Coordinator reports directly to the SVP of Human Capital with a dotted line to the Senior Director of Associate Experience.


  • Work collaboratively with leadership to coordinate and execute all aspects of corporate-wide events.
  • Ensures all HR policies are up-to-date and posted on the HUB.
  • Ensures all HR workplans are up-to-date.
  • Manage the HR calendar and ensures all key communications and/or actions occur in a timely.
  • Provides administrative support for the SVP of Human Capital and HR leadership team.
  • Sources and secures event locations, catering, decorators, entertainment, etc.
  • Sources and secures new event speakers, unique and authentic key note speakers, authors, experts, dignitaries and value based event topics when needed.
  • Supports the needs of the HR team as it relates to; event topics, times, dates, and communications.
  • Provide on-site support and attendance at major events such as: 
    • Gala
    • Post Gala visits (Compassionate Caregiver luncheons)
    • Summer Outing
    • Holiday Party
    • Annual Conference
    • HR retreats and large meetings
  • Maintains mailing lists
  • Measure effectiveness and productivity of each event and make modifications and recommendations
  • Provides monthly training reports generated through our LMS system
  • Assists in maintaining event budgets
  • Codes invoices for payment
  • Prepares expense reports







Job Requirements


  • High School graduate or equivalent certificate; Associates or Bachelor’s degree preferred.
  • 3-5 years of relevant prior work experience in office management and/or event planning.