Regulatory Licensing Paralegal in Waltham, MA at Benchmark Senior Living

Date Posted: 2/28/2018

Job Snapshot

Job Description

Benchmark Senior Living is a dynamic privately-held senior living company in Waltham seeking an experienced paralegal to manage licensing matters, HIPAA compliance and litigation.  This position will report to the Deputy General Counsel. 

Candidate must have strong project management skills, demonstrated organizational skills, attention to detail, strong oral and written communication skills as well as the ability to work effectively with our field-based personnel and clients.  The paralegal will interact with senior managers, vendors, outside law firms and other contacts internal and external to the Company. 

Job Description 

Projects will include: 

  1. Regulatory:
    1. Assume primary responsibility for preparation of regulatory filings (new filings and renewals) with state agencies and CMS (Medicare).
    2. Oversee license/permit renewals at all facilities, using compliance software.
    3. Track permits (e.g., food licenses, elevator permits), using compliance software.
    4. Maintain files relating to HIPAA-related filings and internal reports.
    5. Assist with regulatory due diligence, as needed. 
  1. Contract Administration:
    1. Prepare basic contracts between various company entities and third parties; field questions and assist with training initiatives relating to contracts and legal issues.
    2. Primary responsibility for updating and maintaining residency agreements and related documents for all communities 
  1. Assistance to the Field:
    1. Field questions from the communities relating to privacy issues (HIPAA compliance), medical record requests, contracts and other legal issues
    2. Develop training tools and conduct in—person trainings from time to time on legal issues. 
  1. Litigation Support:
    1. Support Deputy General Counsel in maintaining/updating litigation files.
    2. Working with in-house and outside counsel, assist with document production and other discovery matters for active lawsuits and subpoenas.
    3. Maintain files for pre-litigation claims.
    4. Track and forward to appropriate parties within the Company service of process notices.



Job Requirements

 Skills/Knowledge Required:

  • Bachelor’s Degree from an accredited college or university
  • Paralegal Certification; Master’s in Paralegal Studies a plus.
  • Minimum 5 years’ paralegal experience, with: 
    • litigation experience; and
    • experience working with regulatory agencies (health care a plus, but not a prerequisite)
  • Strong analytical skills.
  • Strong project management skills.
  • Excellent written and oral communication skills required.
  • Must be a self-starter with strong attention to detail, good judgment and solid organizational skills.
  • Must demonstrate the ability to interact effectively with colleagues and clients at all levels of the organization.
  • Flexibility