Scheduler, Skilled Nursing Facility in Lincoln, MA at Benchmark Senior Living

Date Posted: 6/16/2019

Job Snapshot

Job Description

The Commons in Lincoln is looking for a Community Administrative Assistant/Scheduler who reports directly to the Nursing Home Administrator and provides a broad range of administrative support.

This position is a 20 hour/week role with potential for more hours, if desired. 

  • Primary focus is surrounding scheduling all licensed staff which includes all RNs, LPNs and CNAs.

Other duties: 

  • Answers telephone and responds in a patient, helpful manner.
  • Greets all visitors courteously, determines their needs and directs them to the proper person and/or area.
  • Answers questions and provides assistance to visitors, residents and staff.
  • Requires all visitors to sign the log book.
  • Promptly reports any complaints, concerns, and/or unusual behavior to the NHA.
  • Maintains adequate supply of employment applications.
  • Performs needed administrative assistant work for the NHA and Department Heads.
  • Orders and maintains office supplies and maintains copy machines.
  • Responds to fire alarms and participates in fire drills when scheduled.
  • Complies with facility policies and procedures for workplace safety.
  • Assists in ensuring that residents are free from abuse (physical, verbal and sexual), mistreatment and neglect.
  • Attends mandatory scheduled in-service trainings and is also required to keep on-line trainings up to date.
  • Maintains confidentiality of all information concerning Management, residents, fellow staff members and the community at large.
  • May help with license renewals/reminders for LPNs, RNs, CNAs, CPR, etc.
  • Is professional in dress and manner.
  • Performs other duties as assigned



  • High School graduate; Associates degree or above preferred
  • Previous experience creating a schedule, preferably is a nursing environment
  • Previous experience in senior living/geriatric care a plus



Job Requirements


  • Models Benchmark’s Values
  • Maintains confidentiality at all times
  • Strong organizational, oral and written communication skills
  • Self-starter – Takes the initiative
  • Embrace challenges
  • Strong sense of urgency
  • Team Player - Willingness to “roll up sleeves” and deliver without ego
  • Knowledge of office equipment and ability to trouble shoot problems
  • Can do attitude
  • Knowledge of Microsoft Office (Word, Excel, and Outlook) as well as familiarity with the Internet and its search tools.
  • Intermediate skills in PowerPoint
  • Knowledge of Yardi, Google Earth, and/or Microsoft Project (a plus, but not a requirement)




In an 8-hour workday, associate will stand/walk:                Hours at one time:     0 - 2

                                                                                          Total hours/day:        4 - 6

In an 8-hour workday, associate will sit:                             Hours at one time:     0 - 2

                                                                                          Total hours/day:        2 - 4

Associate will support/assist:  (Maximum lbs):                    Frequently:               0 - 10 lbs.

                                                                                           Occasionally:             50 lbs.

Associate will lift/carry: (Maximum lbs):                               Frequently:               0 - 10 lbs.

                                                                                            Occasionally:             15 lbs.

Height of Lift:         3 - 4 feet                   

Distance of carry:    30 yards

Employee will use hands for repetitive:        Simple grasping, pushing and pulling, and fine manipulation

Employee should be able to: Bend:        Occasionally

                                            Squat:        Occasionally

                                            Kneel:        Occasionally

                                            Climb:        Frequently

                                            Reach:       Occasionally, 3 feet



The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.